HOW THE HALLE FOUNDATION WORKS
GRANT PROPOSAL DEADLINES
Board meetings are usually held in January, May, and October of each year. The Board of Trustees typically does not consider grant requests between meetings.
Deadlines for submitting proposals are as follows: December 1 (for the January meeting); April 1 for the May meeting; and September 1 (for the October meeting). Applicants are encouraged to consult the Foundation website, and if necessary, contact the Executive Director well in advance of these deadlines to clarify any questions about grant proposal requirements.
The grant proposal deadline for the current grant cycle is October 1.
What We Do – and Do Not — Fund
The Foundation seeks to help organizations with strong leadership and a proven track record of success exploit new opportunities or meet extraordinary needs that will further the missions of both the organization and the Foundation.
The Foundation does not typically provide operating support or fund new projects indefinitely. It also rarely supports projects for which it is the only funder. Applications that demonstrate a broad base of financial support for the project from the organization, from its constituencies (e.g., earned revenue, student contributions), and from third-party funders (e.g., other foundations) are given the highest priority. Specifically, the Foundation does not fund:
- US organizations that do not have 501(c)(3) and public charity status
- German organizations that have been determined (in the judgment of the Executive Director of the Foundation) not to be the tax and legal equivalent of US-based public charities
- Organizations without any discernable connection to the state of Georgia
- Administrative and staff expenses
- Capital campaigns
- Churches or religious organizations
- Debt relief
- Fundraising events
- General operating support
- Grants made directly to individuals
- Political campaigns or lobbying activities
- Professional associations
- Startup organizations or seed funding
Review of Application Procedures
Carefully review the Foundation’s website to determine whether the proposed project will advance the Foundation’s mission and meet the Foundation’s grant guidelines. Close attention should be given to the Foundation’s mission statement and to its application procedures. Applicants are encouraged to email or call the Executive Director with any questions prior to submitting a proposal.
Submit Grant Proposal
The Foundation prefers requests that are concise and to the point. Typically, grant requests should be no more than three pages long. The request should include:
- A short description and history of your organization
- A clear and succinct description of the proposed project
- The specific goals and expected outcomes for the project
- The number of persons who will be benefited by the project
- The amount of funding you are seeking from the Foundation and over what period
- How the project will advance the charitable missions of both the Foundation and the grant seeker
Additionally, grantees should submit a project budget with the proposal. This budget should identify income and expenses in reasonable line item detail and should clearly describe the amount and sources of anticipated support from parties other than the Foundation.
Please avoid submitting collateral materials (e.g., IRS determination letters, financial statements, press kits, newsletters, etc.). If additional materials are required during our review, the Foundation’s Executive Director will notify you.
The proposal should be submitted to the Executive Director via email in the form of a PDF attachment. It is not necessary to send a hard copy of the proposal to the Foundation. Receipt of applications with be acknowledged within three business days.
Notification of Action, Grant Agreement, and Reporting Requirements
In most cases, grant applicants will be contacted by email within one week of the trustees meeting with information about action taken by the Board of Trustees. Successful grant recipients will receive an email that details the terms of the grant, including reporting requirements and a grant agreement that must be signed and returned to the Foundation. Please review the sample copy of the Foundation’s grant agreement below. The grant agreement should be reviewed in advance of submission of the grant proposal, as modifications of the agreement are not generally permitted.
Typically, in the case of single-year grants, a final report is due one month after the close of the fiscal year in which grant funds were fully expended. In the case of multi-year grants, the Foundation requires an interim report each year until the project is complete and, upon completion, submission of a final report.